How to Draft and Submit a Building Permit Application

Sipoo uses an e-government service called Lupapiste. It’s used to apply for building permits and to take care of other construction-related errands with the authorities. The Sipoo Construction Supervision Unit only accepts digital applications. Thanks to the e-government service, all permits related to a construction project can easily be filed and processed online.

A thoroughly drafted permit application, well-prepared plans and an exhaustive collection of all the necessary attachments will speed up the permit application process.

Necessary Attachments

The principal designer has to date and sign the general arrangement drawing (master plan) as well as other reports and plans electronically using the Lupapiste online service.

The client has to attach the following documents in the Lupapiste application:

  • Application information
  • Names of all project parties
  • Names of all owners or occupiers of the property
  • Name of the principal designer (examination certificate, and a CV or references attached)
  • General arrangement drawings: at least a site plan, floor plan, front elevation drawing and sectional (cutaway) drawing
  • A Hearing of neighbours report, and the neighbour’s written consent when necessary
  • Application for connection to the water supply and sewage services, or a plan for a house-specific independent sewage system
  • Statement about type of foundation
  • Energy declaration
  • Moisture control declaration
  • Other attachments that may be necessary, such as power of attorney, a building site command reference etc.

The municipality will attach the following documents in the Lupapiste application:

  • Certificate of registered ownership
  • Extract of land registry
  • Extract of the cadastral index map
  • Base map extract and/or extract of the plan
  • When necessary, a planning requirement decision and/or a deviation decision

Do the following

Building permit applications are submitted using the online service

Hearing of Neighbours

Neighbours have to be informed of planned building projects. The term neighbour refers to owners or occupiers of properties or other areas situated next to or opposite to the property applying for a permit. In cases where the property is owned or occupied by several persons, the hearing must be extended to them all.

It is advisable that the applicants themselves hear their neighbours. This will speed up the permit process and saves money. The hearing is done using the form drafted by the municipal Construction Supervision Unit, following the written instructions attached to the form. When complete, the forms are to be signed and attached to the application in Lupapiste, preferably as one document only. It is also possible to hear the neighbours digitally via Lupapiste if one has access to their email addresses.

When necessary, the municipal Construction Supervision Unit can also hear the neighbours. In these cases, a fee is taken out for the services according to Construction Supervision Fees approved by the municipal council.

Neighbour’s Consent

In addition to hearing the neighbours, it may be necessary to get their consent. A neighbour’s consent is mandatory in situations where the construction project does not follow the requirements stated in the town plan or the building regulations. An example of such projects are buildings raised closer to a neighbouring property’s border than stated in the town plan or the building regulations. A neighbour’s consent must be acquired from only such neighbours whose interests the project can affect. The applicant is always responsible for acquiring the consent. Consents are to be given in writing, and the object of the consent has to be stated clearly.